Your practice deserves
a billing team that cares.
We're a small, dedicated team of billing specialists — not a call center, not a bot. We learn your practice, know your payers, and treat your revenue like it's our own.
From solo mental health providers to growing multi-specialty clinics, we've helped 30+ practices across the country get paid faster, with less stress and fewer denials.
Free review • No obligation • A real person responds within 24 hours
15+
Hours Saved Weekly
23%
Collection Increase
30+
Practices We Serve
98%
Client Retention
30+
Practices Served
23%
Avg. Collection Increase
<2%
Denial Rate
24hr
Avg. Onboarding Time
$50K+
Avg. Annual Revenue Recovered
El Dorado Hills, CA
Serving practices nationwide
We started Vexlo because providers deserved better.
After years working inside healthcare billing, our founder Nick saw the same story play out over and over: independent practices getting buried in denials, losing tens of thousands of dollars a year, and feeling like just another account number to the big billing companies they hired.
So he built something different. Vexlo is a small, tight-knit team — and we intend to keep it that way. Every practice we take on gets a dedicated specialist who learns their workflows, knows their payers, and genuinely cares about their revenue.
We're not trying to be the biggest billing company in the country. We're trying to be the best one for your practice.
One dedicated specialist
Every client gets a single point of contact who knows their practice by name — not a rotating support queue.
We only win when you win
Our percentage-based model means we're fully invested in your collections. Your success is literally our paycheck.
Real people, real answers
Call, text, or email — you'll hear back from a human who knows your account, not a ticket system.
Comprehensive Medical Billing Services Tailored to Your Practice
Claims Processing
Expert claim submission, tracking, and follow-up to maximize reimbursements and minimize denials.
- Electronic claim submission
- Denial management
- Appeals processing
- Payment posting
Practice Scheduling
Streamlined appointment management and patient scheduling to optimize your practice workflow.
- Online booking
- Automated reminders
- Calendar integration
- Waitlist management
Practice Management
Complete end-to-end practice management solutions to run your healthcare business efficiently.
- Revenue cycle management
- Patient registration
- Insurance verification
- Reporting & analytics
Compliance Support
Stay compliant with HIPAA regulations and industry standards with our expert guidance.
- HIPAA compliance
- Security audits
- Staff training
- Documentation support
Trusted by Healthcare Providers Across Multiple Specialties
Our expertise spans across mental health offices, small doctor practices, dental offices, chiropractors, physical therapy clinics, optical centers, and more. We understand the unique billing requirements of each specialty and tailor our services accordingly.
Mental Health
Dental Practices
Optical
Chiropractic
Most billing services
treat you like a number.
We built Momentum differently — around your practice, not around software.
Submitting claims manually, chasing denials for weeks, and watching cash flow stall while your front desk drowns in paperwork.
Our team handles every claim, denial, and follow-up — so your practice actually gets paid faster, and your staff can breathe again.
You get a dedicated billing specialist — not a ticket queue. They learn your practice, your payers, your quirks. When something's off, they catch it before you do.
Free reviewA real person on your account
You get a dedicated billing specialist — not a ticket queue. They learn your practice, your payers, your quirks. When something's off, they catch it before you do.
See this in action — free reviewDon't take our word for it —
hear it from them.
Real providers. Real results. Every quote below is from someone we work with today.
I was drowning in denials and spending my evenings on hold with insurance companies. Within 60 days of switching to Vexlo, my denial rate dropped from 12% to under 2%. I finally feel like I have my evenings back.
Dr. Sarah Mitchell
Mental Health Practitioner, Solo Practice
What surprised me most was how quickly they learned our payers. By week two, our billing specialist already knew which codes Blue Shield was flagging and fixed it before we even noticed. That kind of attention is rare.
Dr. James Chen
Dental Practice Owner, 3 Providers
As a solo practitioner I was skeptical — I thought a billing service would feel impersonal. But I have one person I text when something comes up. She knows my practice inside and out. It genuinely feels like having a teammate.
Dr. Maria Rodriguez
Chiropractor, Solo Practice
We recovered $47,000 in the first six months from old A/R we had basically written off. I wish we had made this switch years ago. The monthly reports are clear, honest, and actually tell you something useful.
Dr. Robert Thompson
Physical Therapy Clinic, 5 Providers
HIPAA compliance was always a worry for us. Now I don't think about it at all. They handle everything — and when I have a question, I get a real answer from a real person, not a canned email response.
Dr. Emily Watson
Optical Center Director
The thing that sold me was the free billing review. They found $8,200 in missed revenue in our first call — before we even signed anything. That kind of honesty is exactly what you want in a long-term partner.
Dr. Michael Lee
Family Practice, 2 Providers
From first call to first claim — here's exactly what happens.
No mystery, no long contracts to decode. Here's the plain-English version of what working with us actually looks like.
We take a look at what you've got
You share a bit about your practice — your specialty, your EHR, your current billing situation. We review it together on a quick call and give you an honest picture of where revenue is slipping through the cracks. No sales pitch, just a real conversation.
Most practices find $5K–$20K in missed revenue in this first call alone.
Ready to see step one in action?
The free billing review is genuinely free — no credit card, no commitment, no awkward sales call.
Flexible Service Levels to Match Your Practice Size
Choose the plan that fits your needs. All plans include HIPAA-compliant systems and can be customized.
Basic
Essential billing services with electronic eligibility submission and claim status monitoring via secure HIPAA-compliant portal
- Up to 20 claims/month
- 10 Eligibility & Benefits Verifications
- 1 Prior Authorization Submission
- Claim Scrubbing & Electronic Submission
- ERA/EOB Posting for included claims
- Basic A/R follow-up
- Monthly billing summary with Basic A/R Tracking
- One Provider Included
*Additional claims billed at $4 each
**Eligibility checks at $3 each
***Additional authorizations at $20 each
Setup & Implementation of secure EHR & PMS for an additional monthly fee — contact us for a quote.
Patient Onboarding & Registration: +$100/month
Professional
Performance-based, full-service revenue cycle management — we only get paid when you get paid.
What's Included — tap to expand
Setup & Implementation of secure EHR & PMS for an additional monthly fee — contact us for a quote.
Practice Plus
For larger or multi-provider practices requiring comprehensive revenue cycle oversight, front-end administrative support, and advanced financial management.
What's Included — tap to expand
Setup & Implementation of secure EHR & PMS for an additional monthly fee — contact us for a quote.
What to expect in your first 30 days
No surprises. Here's exactly what happens after you sign up.
Meet your dedicated billing specialist
Personal introWe introduce you to the one person who'll be handling your account. You get their direct contact info — phone, email, whatever works for you. They spend time learning your practice before touching a single claim.
We handle the setup — you keep seeing patients
Zero disruptionYour specialist connects to your EHR, configures your payer rules, and verifies your credentialing. You don't need to do anything technical. Most practices are fully live within 48 hours of signing.
Your first claims go out within 48 hours of service
Fast submissionFrom the moment your first claim is ready, it's submitted within 48 hours — not 5 days like most practices are used to. You'll start seeing the difference in your cash cycle almost immediately.
We audit your existing A/R for missed revenue
Revenue recoveryWhile new claims are flowing, your specialist digs into your existing accounts receivable. Most practices have old denials and stalled claims sitting there. We find them, work them, and start recovering money you'd written off.
Your first monthly report — plain English, no jargon
Full transparencyAt the end of month one you get a clear, readable report: what was submitted, what was collected, what's pending, and what we're working on. No spreadsheet dumps. Just the numbers that matter, explained by a real person.
Not happy after 30 days? We'll refund you, no questions asked. We're confident enough in what we do to put that in writing.
Start with a free reviewNeed a Custom Plan?
Other plans are available with custom pricing tailored to your practice. We'll review your current billing setup and create a competitive quote that matches your specific needs.
Optional Standalone & Add-On Services
Enhance your plan with additional services tailored to your practice needs. Contact us for pricing.
Credentialing
Complete provider credentialing and re-credentialing services
AR Cleanup
Accounts receivable cleanup and recovery services
Practice Setup
Complete practice setup and system integration
Prior Authorizations
Prior authorization management and follow-up
All plans include HIPAA-compliant security, dedicated support, and seamless EHR integration.
Interested in add-on services? Contact us for custom pricing →
Let's take billing off
your plate for good.
Most practices we work with were losing $50,000+ a year to unworked denials and missed authorizations — and didn't even know it. We find that money and bring it back, without adding to your team.
Up and running in 24 hours • No long-term contracts • All specialties welcome • Cancel anytime
Free review • No obligation • A real specialist reviews your billing within 24 hrs
Frequently Asked Questions
Everything you need to know about our medical billing services, pricing, and how we help healthcare practices streamline operations.
Our team proactively manages claim denials through aggressive A/R follow-up, root cause analysis, and timely appeals. We identify denial patterns, correct coding errors, and resubmit claims quickly to maximize your collections. Our Professional and Practice Plus plans include Level 1 and Level 2 appeals to recover revenue that would otherwise be lost.
Yes, Vexlo Medical Billing is fully HIPAA compliant. We use bank-level 256-bit encryption, SOC 2 Type II certified systems, and conduct regular security audits to protect all patient data. Our secure portal ensures that eligibility submissions, claim statuses, and all billing communications meet strict HIPAA privacy and security standards.
Setup takes as little as 24 hours. Our digital onboarding process is streamlined so you can start seeing results quickly. We handle the integration with your existing EHR and practice management systems, configure your billing workflows, and begin processing claims with minimal disruption to your practice.
Vexlo Medical Billing specializes in mental health, dental, chiropractic, physical therapy, and optical practices. Our billing experts understand the unique coding requirements, payer rules, and compliance needs of each specialty, ensuring accurate claim submissions and maximum reimbursements for your specific practice type.
Absolutely. All Vexlo plans are fully customizable and you can upgrade or adjust your plan at any time as your practice grows. We also offer custom pricing for practices with unique needs. Contact us for a no-cost billing review and we'll create a competitive quote tailored to your specific requirements.
Yes, prior authorization management is included in all plans.
Vexlo increases collections by an average of 23% through expert claim scrubbing, electronic submission, aggressive denial management, and timely payer follow-ups. We reduce denial rates to under 2%, accelerate payment cycles, and optimize your entire revenue cycle so you capture every dollar your practice has earned.
Still have questions about our medical billing services?
Schedule a Free ConsultationEHR & PMS Setup FAQ
Common questions about our Electronic Health Record and Practice Management System setup, implementation, and ongoing support.
We work directly with YOUR existing EHR or practice management system. Our preference is always to operate within the system you already have in place — this minimizes disruption, preserves your existing workflows, and keeps your team comfortable. We configure our billing processes around your current setup so claims flow accurately from day one.
No problem. If your practice does not currently have an EHR or practice management system, we can implement and configure a secure, HIPAA-compliant EHR/PMS for you for an additional monthly fee. Contact us for a personalized quote based on your practice size and specialty.
Using your existing EHR eliminates unnecessary data migration, reduces transition risk, and keeps your clinical and administrative staff working in a familiar environment. It also ensures continuity of patient records and billing history. Our team is experienced with a wide range of EHR and PMS platforms and will adapt to yours.
If your practice needs a new EHR or PMS, our setup includes full system configuration tailored to your specialty, provider and staff account creation, payer and fee schedule setup, workflow customization, and initial data migration support. This is available as an add-on for an additional monthly fee — contact us for a quote.
Most implementations are completed within 3 to 7 business days depending on the size of your practice and the complexity of your workflows. We handle the heavy lifting — system configuration, payer enrollment connections, and staff orientation — so your team experiences minimal disruption during the transition.
Yes. Whether we are working within your existing system or implementing a new one, HIPAA compliance is non-negotiable. Any EHR platform we use or configure features end-to-end encryption, role-based access controls, audit logging, and secure data storage. All patient records, billing data, and communications are protected to the highest industry standards.
The EHR & PMS setup and implementation fee applies only when your practice does not already have a system in place. Pricing varies based on the number of providers, practice size, and any custom configuration requirements. This is separate from your billing plan. Contact us for a detailed quote.
Yes. Whether we are working within your current EHR or setting up a new one, we provide onboarding guidance and training resources to help your front-desk and clinical staff get up to speed quickly. Our dedicated provider support portal is also available for ongoing quick assistance whenever your team has questions.
After go-live, you have access to our dedicated provider support portal for quick assistance, real-time claim status visibility, and authorization tracking. Our team is available to troubleshoot issues, assist with system updates, and ensure your billing workflows continue running smoothly — regardless of which EHR or PMS you use.
Ready to modernize your practice?
Our team will walk you through the entire EHR & PMS setup process — from configuration to go-live — so you can focus on patient care.
Schedule a Free EHR Consultation